WARNING 01 - Each document to be prepared is a creative work, not just the result of some tasks that may be automatized. Your best critical thinking skills must be spent for each of them. 
WARNING 02: Candidates will be asked to upload the required documents few weeks before the meeting date, in order to give their reviewers or evaluators the chance to have the most profitable meeting. Start your work as soon as possible, from the beginning of the semester, not few weeks before the deadlines. What is requested is not a bureaucratic task but the natural product of what must be performed as continuous evolutionary task.

MILESTONE ZERO - The "Research and Training Plan" (R&TPlan)

The Milestone Zero is the first official meeting of the new Candidates with the Board. The first ones present themselves, their research proposal, as agreed by their proposed Supervisor and their  Research and Training Plan.

The area/field

Each PhD Candidate must identify a research area or field. In the phases before the official starting of a PhD Program, this activity is performed in an informal way; once the program is started, this is usually connected to the identification of the Supervisor and the first start of the PhD activity.
In the Italian Academy, each Supervisor is identified with his/her SSD, the "Settore Scientifico Disciplinare", i.e. the area of research to which he/she is accredited. Supervisor's SSD is inherited by the Candidate but the SSD always has a too broad area for a PhD thesis and the first thing to do (with his/her Supervisor) is to limit everyone's field of work.
The first step of each Candidate is to find a Supervisor - even a provisional one - to discuss and to define - to set a first definition, that may change in the future - of Candidate's Research Area or Field. It may be a first provisional PhD Thesis Title or a first set of keywords ... however provisional and subject to future changes, the identification of the Research Area is the first statement of the Research and Training Plan: «I am going to deal with ... I aim to ...».

The R&TPlan

The research and training plan is presented at the beginning of the PhD and every year: at the Milestone Zero Meeting and at the End of the Year (EoY) Meeting.
It consists of a simple table and the explanatory comments that are needed. 
In that table, Candidates are expected to list all the activities (with a reasonable detail) they are going to perform in the following years (the most of details are expected for the closest year) and - if any - what they have performed in the past:
In the following table we use a background color for the past years. 
The level of detail is up to you: but list every activity you (and your supervisor) think had a value as training for the scope of your PhD Thesis as well as for your future professional capacities: